Terms of Service

Privacy Policy

Last Updated: August 6, 2025

1. Introduction

The Pagan Assembly of Nova Scotia (PANS) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you visit paganassemblyns.ca, participate in PANS activities, or engage with us both online and offline.

2. Information We Collect

• Personal Information: Such as your name, email address, mailing address, phone number, payment information (for memberships, event fees, or donations), and other information you choose to share in your member profile.
• Sensitive Information: If voluntarily provided, we may collect information such as your spiritual path, ritual preferences, or other relevant details.
• Technical Data: Including your IP address, browser type, operating system, and information collected via cookies and analytics tools.

3. How We Use Your Information

We may use your information to:

• Administer memberships, rituals, and programs.
• Communicate with you about events, study programs, organizational news, and community initiatives.
• Process payments, issue receipts, and maintain accurate financial records.
• Meet our legal obligations under Canadian nonprofit and privacy laws.

4. Legal Basis for Processing

As a Canadian organization, we process your personal data in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable laws. We rely on:

• Consent (e.g., when you subscribe to our newsletter or voluntarily provide information).
• Contractual necessity (e.g., when managing memberships).
• Legitimate interests (e.g., maintaining a secure website, improving services).
• Legal obligations (e.g., for record-keeping and tax compliance).

5. Data Sharing and Third Parties

We do not sell or rent your personal information. We may share data with trusted service providers (such as payment processors or hosting services), solely for the purpose of providing services to you. All third parties are required to maintain strict confidentiality and follow appropriate data protection practices.

6. International Data Transfers

If you are accessing our services from outside Canada, please be aware that your information may be transferred to, stored in, or processed within Canadian servers. We take reasonable steps to ensure your data is protected according to applicable laws.

7. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your experience and gather usage data for analytics and improvements. You can manage cookie settings through your browser or opt out using our cookie banner, if available.

8. Your Privacy Rights

As a user, you may:

• Request access to the personal data we hold about you.
• Ask us to correct or delete your information.
• Withdraw consent for specific uses.
• Inquire about how your information is being used.

To exercise these rights, please contact us at info@paganassemblyns.ca.

9. Your Privacy Options

If we offer a member portal or community features, you will have control over what information is shared with other members. You may set the visibility of your posts or profile details (e.g., public, members only, or private). Please review your privacy settings regularly and adjust them as needed.

10. Data Retention

We retain your information only as long as necessary to fulfill the purposes for which it was collected, or as required by law (for example, CRA guidelines on donation records).

11. Security

We use industry-standard security measures to protect your information, including encryption, secure servers, and restricted access protocols. While no system can guarantee complete protection, we take your privacy seriously and continuously strive to improve our safeguards.

12. Updates to This Policy

We may revise this Privacy Policy from time to time. All updates will be posted to this page, and the most recent version will always include the “Last Updated” date above.